Visits to the Stead Center are by appointment only. Please call the NCAPA office for more information. Read More »

Visits to the Stead Center are by appointment only. Please call the NCAPA office for more information. Read More »

NCAPA Winter Conference Exhibitor Application

Please review our Exhibitor Terms and Conditions and complete the required information below. Once we receive your form, you will be contacted regarding your acceptance as an exhibitor at our 2020 Winter Conference. You can submit payment and select your booth at that time.

NCAPA Exhibitor Terms and Conditions

NCAPA appreciates the support of Exhibitors and ensures that attendees have access to the Exhibit Hall. All breaks take place in the Exhibit Hall, and attendees are encouraged to visit exhibitors to obtain signatures in order to be eligible for a drawing.

Exhibitor Space: The booth will be 10’ wide and 8’ deep and includes a 6′ skirted table and two chairs. The booth does not include electric power. Please indicate whether you will need power on the application below.Exhibitors are responsible for the additional hotel fees incurred by requesting power at their booths.

Space Assignment: Booths are assigned in the order that payment is received. A floor plan is included in the Exhibitor Information to aid in the selection of booth space. Booths are not reserved until payment has been received.

Exhibit Staff: Exhibitor registration includes up to four booth staff, continental breakfast, refreshment breaks,and lunches.

Exhibit Hall Set Up, Opening and Breakdown:
Set up 8:00 am – 10:00 am Saturday February 29, 2020
Exhibit Hall Opens 10:00 am Saturday February 29, 2020
Breakdown by 5:30 pm Monday, March 2, 2020

Exhibit Hall Hours:
General Sessions begin at 8 am and end at 4:45 pm Saturday through Monday.
Exhibit Hall breaks are from 10:00 am to 10:30 am and Lunch is from noon to 1:00 pm each day.
Exhibitors are welcome to remain at their booth for the full day, or stay for breaks only.

FDA Approval: Products that require marketing approval by the US Food and Drug Administration (FDA) must receive that approval before being exhibited.

Sharing of Exhibit Space: The products, displays, and signs in a booth must be related to the Exhibitor’s company, and the exhibit space cannot be shared.

Payment: Payment must be made prior to the conference, by February 17, 2020. Payment may be made by check, payable to NCAPA Conference, or by credit card. Once your application has been reviewed and accepted, you will be contacted to submit payment. NCAPA’s TAX ID Number is 58-1726383.

Cancellation: Cancellation/Refund requests must be submitted in writing (mailed, faxed, or emailed).
Refund requests received by:
December 31, 2019 full refund less 25% administrative fee
January 15, 2020 full refund less 50% administrative fee
After January 15, 2020 no refunds given.

NCAPA reserves the right to determine the eligibility of any company, as well as restrict, prohibit, or evict any exhibitor or product which detracts from the character of the exhibit hall or for any violation of the terms and conditions set forth. If restriction or eviction should occur, NCAPA is not liable for refunding exhibit fees or any other costs incurred by the exhibitor.